Chapter test: Common AI Tools for Administration

10 questions

1In the context of AI tools, LLM stands for: ALarge Language Model BLinear Learning Machine CLogical Language Module DLocal Language Mapping

2Why should a machine-translated official notice be reviewed by a person proficient in both languages before issue? ABecause machine translation is always slower than human translation BBecause machine translation can miss context, official terminology and legal nuance CBecause translated notices have no legal validity DBecause translation software cannot handle long documents

3Which type of summarisation generates new sentences that paraphrase the source instead of copying from it? AExtractive summarisation BAbstractive summarisation CKeyword indexing DOptical summarisation

4Converting the audio recording of a Board meeting into written text is known as: ATranslation BText-to-speech COptical Character Recognition DTranscription

5In generative AI, the term hallucination refers to: AThe tool crashing due to heavy load BOutput that sounds confident and plausible but is false or fabricated CThe tool refusing to answer a question DImages generated from a text description

6Consider: 1. A letter drafted by a widely used AI tool can be signed and issued without verification. 2. AI tools can produce rule numbers or references that do not exist. 3. Responsibility for an official communication rests with the officer who signs it. Which are correct? A1 and 2 only B2 and 3 only C1 and 3 only D1, 2 and 3

7The instruction or question that a user types into a generative AI tool is called a: AScript BToken CPrompt DMacro

8Which Act primarily governs the handling of personal data in India? ARight to Information Act, 2005 BDigital Personal Data Protection Act, 2023 CIndian Contract Act, 1872 DCompanies Act, 2013

9BHASHINI, the platform for translation and speech services in Indian languages, works under which ministry? AMinistry of Education BMinistry of Culture CMinistry of Electronics and Information Technology DMinistry of Home Affairs

10An officer wants to summarise a 60-page disciplinary inquiry report containing names and employee IDs. A free public AI chatbot is available on his phone. What is the most appropriate course of action? AUpload the full report to the public chatbot since it saves time BUpload the report but delete the chat history afterwards CUse an institution-approved tool as per policy with identifying details removed where required, or summarise manually, and verify against the report DForward the report to a friend who has a paid AI subscription

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